Solutions
The Café & Bar Management Software That Keeps Up With Your Service
Kappino is purpose-built café and bar management software that handles POS billing, inventory control, customer loyalty, and real-time sales reports , so you can focus on service, not spreadsheets.
What is Café Management Software?
Coffee shop management software replaces the patchwork of paper pads, separate apps, and manual spreadsheets with a single platform. From the moment a customer orders to the end-of-day sales review, Kappino’s cloud POS system keeps your café or bar running without friction.
Real-Time Inventory Tracking
Built-In Loyalty Program
Sales Reports & Analytics
Table & Order Management
Cloud-Based — Any Device
Smarter Café and Bar Operations with Real-Time Control.
Kappino helps cafés and bars control stock, reduce guesswork, and turn daily transactions into useful business insight.
Never run out during service again.
Poor stock control is one of the biggest profit drains for cafés and bars. Kappino’s café inventory software connects directly to your menu: when a cappuccino is sold, milk and espresso deduct automatically from your stock count. Set custom low-stock thresholds and receive alerts before you run out — not after. Whether you’re managing coffee beans, craft beer kegs, or pastry ingredients, every item is tracked in real time.
Data that helps you make better decisions.
Knowing your busiest hour, your highest-margin item, or which day generates the most revenue isn’t a luxury, it’s how successful café and bar owners make smarter choices about staffing, purchasing, and menu design.
- Kappino’s café billing software records every transaction and turns it into actionable insight. No manual counting, no guesswork.
Café management software. Bar management software. One Kappino platform.
Cafés and bars run at different speeds, but the same Kappino platform covers both service styles without turning into two separate products.
Café & Coffee Shop Management
Built for cafés that need quick billing, accurate ingredient stock, loyalty tools, and clear daily performance visibility.
Café workflow connected
Orders, stock, loyalty, and reports stay connected in one café-ready workflow.
- Quick Setup with CSV import
- Cloud — no hardware lock-in
- POS, inventory, loyalty, reports
- 14-day free trial
- Quick Setup with CSV import
- Cloud — no hardware lock-in
- POS, inventory, loyalty, reports
- 14-day free trial
- Cloud — no hardware lock-in
- 14-day free trial
- Quick Setup with CSV import
- POS, inventory, loyalty, reports
- Cloud — no hardware lock-in
- 14-day free trial
- Quick Setup with CSV import
- POS, inventory, loyalty, reports
- Cloud — no hardware lock-in
- 14-day free trial
- Quick Setup with CSV import
- POS, inventory, loyalty, reports
Everything you need. Nothing you don’t.
Most café POS systems make you pay extra for inventory, loyalty, or analytics. Kappino includes the core tools as standard — one platform, one simple workflow.
| Feature | Kappino ✓ | Generic Café POS | Standalone Billing App |
|---|---|---|---|
| ⚡ Fast POS billing | ✓ Included | ✓ | ✓ |
| 📦 Inventory tracking | ✓ Included | Add-on | × |
| 🎁 Built-in loyalty program | ✓ Included | Add-on | × |
| 📊 Sales reports & analytics | ✓ Included | Basic only | × |
| 📱 Digital menu with QR code | ✓ Included | Add-on | × |
| 🪑 Table management | ✓ Included | ✓ | × |
| 🍸 Bar & café in same system | ✓ Included | × | × |
| ☁️ Cloud — no hardware required | ✓ Yes | Partial | ✓ |
Kappino packages
Simple pricing for every restaurant stage.
Choose the package that fits your restaurant operations and business needs.
Starter
Essential tools for small restaurants, cafés, and single-location businesses.
€99/ month
What's included:
- POS Terminal
- Main Branch only
- Order Management
- Kitchen Management
- Inventory & Supplier Management
- Tables & Reservation
- Menu Management
- 3 Staff Accounts
- Help Centre Support
Most popular plan
Growth
Advanced operational tools for growing restaurants.
€199/ month
What's included:
- All Starter plan features
- Waste Management
- Restaurant Expenses Management
- Delivery Riders Management
- AI Inventory Management
- AI Staff Shift Planner
- Priority Help Centre Support
Professional
Advanced tools for multi-branch operations, integrations, loyalty, and AI.
€399/ month
What's included:
- All Growth plan features
- Loyalty & Customer Management
- AI Sales Forecasting
- WordPress & Shopify Website Integration
- AI Item Smart Pricing
- Social Media Management
- Email Marketing
- Extra branches: 1–5 at €139 each/month
- 6+ branches at €99 each/month
- Priority Help Centre Support + Instant Email Support
Prices are for business customers and exclude VAT and other applicable taxes, which are shown on your invoice. Prices per month. Final pricing may vary depending on setup, integrations, support requirements and business needs. Not sure which plan fits? Book a personalised demo
Frequently Asked Questions
Everything café and bar owners ask us
Café management software is a digital platform that helps café and coffee shop owners manage every operational task from a single dashboard. This includes POS billing at the counter, real-time inventory tracking, customer loyalty programs, digital menus, table management, and end-of-day sales reporting. Kappino replaces multiple disconnected apps with one purpose-built solution.
Yes — Kappino works as both café management software and bar management software within a single system. Keep tabs open as held tickets or open table bills, track spirits and draught stock through recipes, bill fast at the counter, and review the day’s sales in your reports. You don’t need a separate system for each type of venue.
Yes. Kappino includes a built-in loyalty programme: customers earn points on every order, move through Bronze, Silver, Gold and Platinum tiers, and redeem rewards from your catalog. Customer profiles show lifetime value and order counts, so you can spot and retain your most valuable regulars — no third-party integration required.
Absolutely. Kappino is built with independent owners in mind. There is no complex setup, no expensive hardware, and no long-term contract required. The Quick Setup wizard and CSV import help small cafés, single-location coffee shops, and neighborhood bars get up and running quickly on a standard tablet or laptop.
None beyond a device you likely already own. Kappino runs in the browser on iPads, Android tablets, Windows PCs and Macs, and the Kappino app is available on the App Store and Google Play. Receipts print on a standard 80 mm receipt printer, and the software itself requires no proprietary hardware purchase.
Kappino links your menu items to their underlying ingredients and stock units. When an order is completed, the relevant stock quantities deduct automatically. You set low-stock alert thresholds for each item — whether that’s coffee beans, milk, beer kegs, or spirits — and receive a dashboard notification before you run out. It works identically for both café inventory and bar stock management.