Track restaurant expenses, organize cost records, review spending, and keep branch-level expense information in one connected workspace.
Restaurant costs come from many parts of daily operations. Food and supply purchases, utilities, delivery, repairs, marketing, rent, taxes, labor, and other operating costs can quickly become difficult to review when records are spread across different files or systems.
Kappino gives restaurant teams a structured place to record and review expenses, with details such as category, amount, tax, currency, branch, vendor, invoice number, payment method, status, and notes. This keeps expense records easier to search, filter, correct, and review over time.
Kappino's Restaurant Expense Management workspace brings manual entry, expense review, receipt and invoice scanning, recurring expense templates, CSV import, duplicate review, and cost alerts into one workflow.
Review revenue, expenses, labour cost from your scheduled shifts, and net profit for a selected date range. The dashboard also shows spending by category, a daily or monthly revenue-versus-expenses trend, each cost’s share of revenue, and a branch comparison.
Create and edit expense records with title, date, category, amount, tax, currency, branch, status, vendor, invoice number, payment method, and notes.
Find expense records by title or notes and narrow the list by category, status, source, and date range.
Review expenses originating from manual entry, CSV import, AI scanning, recurring entries, and inventory purchases — stock you receive or import from a supplier invoice is booked as an expense automatically.
Upload a JPG, PNG, PDF, XLSX or CSV file up to 15 MB for AI-assisted extraction. Review the fields, see which existing supplier was matched (or that a new one will be created), and approve or reject the scan. Kappino warns you if a similar expense was recorded in the last seven days.
Create recurring expense templates with a category, branch, amount, currency, cadence, interval, next due date, vendor, status, and notes. Cadences run daily, weekly, biweekly, monthly, quarterly or yearly; entries are created automatically and you get an email reminder three days before each one. Kappino also detects repeating patterns in your expenses that you can turn into templates.
Paste or upload CSV expense data, preview the import, review the detected fields, and import records after validation. The workflow also provides an option to allow duplicates.
Review suspected duplicate expense entries grouped around matching vendor and amount information before removing unnecessary records.
Spot cost spikes compared with your recent four-week average, and review tips you can mark as applied or dismiss.
Create an expense manually and enter the required financial and operational details.
Add vendor, invoice, payment method, notes, branch, tax, and other available details to keep the record complete.
Review the expense record or AI-extracted information, including the matched supplier, before it contributes to confirmed expense reporting.
Use recurring templates for expenses that follow a regular cadence. Kappino creates each entry on time, emails a reminder three days before, and keeps the next due date and active/paused status up to date.
Use CSV import when expense data already exists in a structured file, with preview/dry-run support before importing.
Review duplicate records, cost spikes, and recommendations so the expense dataset remains easier to manage and review.
Keep financial details, vendors, invoices, payment information, branch context, and notes together instead of scattering them across separate records.
Use search, filters, date ranges, status, category, and source information to locate the records that need attention.
Use AI-assisted receipt and invoice scanning to reduce manual data entry when supporting documents are available.
Create recurring templates for regular expenses and manage their cadence, next due date, and active or paused status.
Review suspected duplicates and validate imported or scanned information before relying on it in expense reporting.
Associate expenses with branches and compare branch-level revenue, expenses, net results, and margins through the expense dashboard.
Restaurant expenses do not exist in isolation. Kappino associates expense records with branches, and stock you receive by hand or through an approved AI Inventory invoice is booked as an expense automatically, alongside manually entered, imported, scanned, or recurring records.
The expense dashboard can also place expense information alongside revenue and labor cost for the selected period, helping teams review the financial picture of a branch without turning the Expense Management page into a separate inventory, waste, or analytics product page.
Choose the package that fits your restaurant operations and business needs.
Essential tools for small restaurants, cafés, and single-location businesses.
€99/ month
What's included:
Most popular plan
Advanced operational tools for growing restaurants.
€199/ month
What's included:
Advanced tools for multi-branch operations, integrations, loyalty, and AI.
€399/ month
What's included:
Prices are for business customers and exclude VAT and other applicable taxes, which are shown on your invoice. Prices per month. Final pricing may vary depending on setup, integrations, support requirements and business needs. Not sure which plan fits? Book a personalised demo
POS, orders, kitchen flow, inventory, reporting and AI tools built for modern restaurant operations.
