Photos
JPG, PNG and HEIC photos of paper invoices and delivery notes, read with OCR.
Features
Turn Supplier Invoices Into Stock Without Retyping a Line
Upload a supplier invoice to Kappino AI Inventory, whether it is a photo, a PDF, a spreadsheet or an Italian FatturaPA e-invoice, and check the result in a review queue. When you approve it, your stock is updated and the purchase is recorded in Expenses.
Why Invoice Entry Slows Restaurants Down
Every delivery comes with paperwork. Typing each line into stock software is slow, easy to get wrong and usually left until the end of a long shift. When it slips, stock levels drift, food cost figures stop being reliable and nobody is sure what was actually paid for. In Italy, suppliers already send structured e-invoices, yet many restaurants still retype them by hand.
Kappino reads the invoice for you and lets a person check the result before anything changes. The scanner lives in AI Inventory, with tabs for Scanner, Review Queue, Documents, Analytics, Forecast and Settings.
Every Format Your Suppliers Send
Drag and drop a file, or open your device camera from the Scanner. Files can be up to 12 MB.
PDFs
Invoices emailed as PDF, including scanned documents.
Spreadsheets
Invoices and delivery lists sent as XLSX or CSV files.
FatturaPA XML and .p7m
Italian e-invoices in FPR12 and FPA12 format, including batch files and digitally signed .p7m files. They are labelled "Italian e-invoice (XML)" and read directly from the supplier's structured data, so nothing is guessed and the figures are exact.
Check Everything in the Review Queue
Nothing reaches your stock without a review. Each scan waits in the Review Queue with a confidence level and a "why?" explanation for anything Kappino is unsure about.
Arithmetic checks
Line totals are reconciled against the invoice totals, and failed calculations are flagged, so a missing or misread line stands out.
Line editing
Correct quantities, costs or item matches, add an expiry date or skip a line you don't want in stock.
Pack sizes learned per supplier
When it is unclear, Kappino asks how many units are in one pack. It remembers each supplier's article codes so later deliveries match automatically.
Approve & import or Reject
Approve when the invoice looks right. Rejecting leaves your inventory unchanged.
Safeguards That Protect Your Stock
Duplicate-invoice guard
Kappino warns you when an identical file was uploaded before or a possible duplicate invoice is detected, with a link to view the existing import.
Credit notes refused
Credit notes are not imported, so returned goods are never added to stock.
Read this document again
Re-read an invoice, compare the result with what was imported and add any stock that was missed.
Trusted suppliers
For suppliers you trust, you can turn on auto-import for high-confidence scans with no uncertain lines. It is off by default.
What Happens When You Approve
Each approved line is added to stock and matched to an existing item or created as a new one. The invoice is saved under Documents with its supplier, number, date and totals, and the purchase is recorded in Restaurant Expenses, so your stock and your costs come from the same document.
Approved invoices also feed AI Inventory analytics, including price history per item, cost increases, COGS % and a restock forecast.
Frequently Asked Questions
Does Kappino connect directly to the SDI?
No. Download the XML or signed .p7m files from your e-invoicing portal, intermediary or accountant, then upload them to the AI Inventory Scanner. Kappino reads them exactly as issued.
Is this only for Italian restaurants?
No. Photos, PDFs and spreadsheets work for suppliers in any country. FatturaPA import is an extra for restaurants in Italy, where suppliers send structured e-invoices.
Does the AI update my stock automatically?
Not by default. Every scan waits in the Review Queue until someone approves it. You can turn on auto-import for individual trusted suppliers, and even then only high-confidence scans skip the review.
What if I upload the same invoice twice?
Kappino warns you when the same file or a similar invoice has already been imported and links to the existing import, so the purchase is not counted twice.
Where do approved invoices go?
Stock is updated, the document is stored under Documents, and the purchase appears in Restaurant Expenses with inventory as its source.