Automate the work of turning supplier invoices, receipts, photos, spreadsheets and Italian FatturaPA e-invoices into structured inventory data. Kappino uses AI-assisted extraction, review, purchase-document tracking, inventory analytics, and forecasting to help restaurant teams process stock information with less manual entry.
Kappino brings the repetitive parts of inventory data processing into one AI-assisted workflow. Upload a supplier document, review what the system extracted, resolve issues, and approve the information before it updates inventory.
Upload or photograph supplier invoices, receipts and delivery notes — JPG, PNG, HEIC, PDF, XLSX, CSV, or FatturaPA XML and signed .p7m e-invoices, up to 12 MB. Kappino’s AI-assisted pipeline extracts the supplier, products, quantities, costs, tax and document details for review.
Review confidence, duplicate warnings, reconciliation results, extracted line items, VAT information, and reader disagreements before approving an import.
Keep imported purchase documents organized with supplier, invoice number, date, line count, total, and import status in one place.
Review next week’s predicted demand, suggested purchase quantities, weekly usage patterns and confidence for each item, based on the last 90 days of consumption.
If your suppliers send FatturaPA e-invoices, Kappino reads the XML directly instead of scanning it, so quantities, prices and VAT come through exactly as the supplier issued them.
Upload FatturaPA XML files, digitally signed .p7m files and multi-invoice batches. They are labelled “Italian e-invoice (XML)” in the review screen.
Because the figures come from the supplier’s structured data, nothing has to be read from an image or guessed.
Credit notes are refused, so returned goods are never added to your stock by mistake.
Kappino’s AI Inventory workflow is designed around a review-first process. The system can read incoming inventory documents, surface what it found, highlight potential problems, and let your team approve the result before the inventory is updated.
Drag and drop an invoice, receipt, photo, spreadsheet or e-invoice into the Scanner, or open your device camera.
AI-assisted readers identify supplier information, invoice details, products, quantities, costs, tax information, and other available fields.
Open the Review Queue to inspect confidence, duplicate warnings, document totals, extracted lines, and reconciliation messages.
Edit supplier or document details, update extracted lines and expiry dates, skip a line, answer pack-size questions such as “How many units are in one pack?”, or add an invoice line when the reader missed something.
Once the document has been checked, choose Approve & import. Each line is added to stock, matched to an existing item or created as a new one, and the purchase is also recorded in Restaurant Expenses.
AI extraction should not mean blind importing. Kappino shows the information it read from a document and gives the team a review layer before the purchase is imported. This makes it possible to check the supplier, invoice number, date, totals, line items, tax calculations, and other extracted values before they become part of the inventory workflow.
The review screen also protects you from the most common mistakes: it reconciles line totals against the document totals, warns when the same file or a similar invoice was already uploaded, and lets you read a document again to compare the result with what was imported.
Turn supported invoices, receipts, photos, and spreadsheets into structured information instead of entering every field from scratch.
Use confidence indicators, reconciliation checks, duplicate warnings, and reader-disagreement messages to identify information that needs attention.
Keep supplier, invoice, date, line count, totals, and status together in the imported purchase-document history.
Use forecast views showing predicted demand, suggested buys, weekly patterns and confidence to support purchasing decisions.
Review monthly purchasing, consumption trends, COGS %, cost increases, supplier intelligence and the price history of every item from the analytics workspace.
Every scan waits for review by default. If you trust a supplier, you can switch on auto-import for that supplier only — and even then, only high-confidence scans with no uncertain lines skip the queue.
The Analytics tab turns approved purchases, sales consumption and waste into a clear picture of your stock.
Track COGS % alongside monthly purchasing and consumption trends.
Click an item to see how its purchase price has moved over time, supplier by supplier.
Spot items with too many days of cover or no recent use, before the money stays tied up on the shelf.
See items expiring in the next seven days, and those already expired, so they are used or written off in time.
See how much is lost to expired, burned, damaged or other waste, with the value of each reason.
Review spend and delivery cadence by supplier, low-stock reorder suggestions and cost increases. Admins and managers can also get critical stock alerts by email.
Choose the package that fits your restaurant operations and business needs.
Essential tools for small restaurants, cafés, and single-location businesses.
€99/ month
What's included:
Most popular plan
Advanced operational tools for growing restaurants.
€199/ month
What's included:
Advanced tools for multi-branch operations, integrations, loyalty, and AI.
€399/ month
What's included:
Prices are for business customers and exclude VAT and other applicable taxes, which are shown on your invoice. Prices per month. Final pricing may vary depending on setup, integrations, support requirements and business needs. Not sure which plan fits? Book a personalised demo
POS, orders, kitchen flow, inventory, reporting and AI tools built for modern restaurant operations.
