Weekly schedule by area
Plan Kitchen, Bar, Tables and more. Drag shifts, copy and paste, reuse last week or apply recurring templates.
Features
Workforce AI: rotas that match how busy you’ll really be
Build your weekly schedule by area, let AI propose a plan from forecast demand and staff availability, then publish it to your team — with labour cost always in view.
Scheduling without the spreadsheet chaos
Rotas are one of the biggest weekly jobs in a restaurant — and one of the easiest to get wrong.
Manual rotas
- Staffing copied from last week, busy or not
- Overtime and rest rules checked by hand — or not at all
- Last-minute gaps solved with a round of phone calls
With Workforce AI
- Shifts planned around forecast demand and real availability
- Hour caps, maximum shift length and minimum rest checked for you
- “Find cover” suggests replacements, including from other branches
Everything for your team in one place
AI shift planner
Run a demand forecast from the past 28 days of orders, then generate a plan that respects roles and availability.
Compare with AI
See your schedule next to the AI plan — hours, cost and shifts — before you choose.
Labour & cost
Scheduled hours and cost, labour as a % of sales against your target, overtime alerts and a staffing heatmap that shows where you are short or over-staffed.
Labour cost & hiring forecasts
See labour cost for the next four weeks from your published and draft shifts, and a hiring-need forecast by area that compares demand hours with your team’s capacity.
Turnover risk
A rule-based turnover-risk list highlights team members who may be at risk of leaving, so you can act early.
Team & leave
Roles, areas, availability, hourly or monthly pay, documents and leave requests to approve or reject.
Events staffing
Create banquets and catering events with the roles they need, see the staffing gap and fill it with “Auto-staff”.
Exports & emails
Download the schedule as PDF or CSV and your team and labour data as CSV. Staff get the published week by email, plus a reminder of tomorrow’s shifts.
How it works
01
Forecast demand
Kappino looks at recent orders to estimate how busy each day and hour will be. Holidays can be set to busier — or closed.
02
Generate the plan
The AI assigns only people who hold the right role and are available. The plan is fully reversible.
03
Adjust and publish
Edit anything, then publish the week — your team receives it by email. Download as PDF or CSV.
Workforce AI questions
Does the AI publish shifts automatically?
No. It proposes a plan you can compare, edit or discard. Nothing reaches your team until you publish.
Can it help when someone calls in sick?
Yes. “Find cover” suggests replacement staff who fit the shift, including people from other branches.
Can I see what upcoming rotas will cost?
Yes. Labor & Cost shows labour as a % of sales against your target and forecasts labour cost for the next four weeks from your published and draft shifts.